Operations and Administrative Officer at Global Alliance for Improved Nutrition (GAIN)
The Global Alliance for Improved Nutrition is recruiting an Operations and Administrative Officer to support the effective running of its Nigeria country office in Abuja.
The successful candidate will provide operational and administrative support across projects, procurement, payments, travel, office management, documentation, vendor coordination, and communication between teams.
This is a one-year fixed-term position suited to an experienced administrative professional who can manage multiple responsibilities, maintain accurate systems, and work effectively with internal teams and external service providers.
About GAIN
The Global Alliance for Improved Nutrition is a Swiss-based foundation launched at the United Nations in 2002 to address malnutrition and improve access to safe, nutritious, and affordable food.
GAIN works with governments, businesses, civil society organisations, and other partners to develop and deliver solutions that improve nutrition, particularly for vulnerable populations. Its operations span several countries, including Nigeria.
Job Details
- Position: Operations and Administrative Officer
- Organisation: Global Alliance for Improved Nutrition
- Classification: Grade 3
- Contract Type: One-year fixed-term contract
- Location: Abuja, Nigeria
- Work Arrangement: Office-based, with hybrid working opportunities
- Travel Requirement: Up to 20%
- Direct Reports: None
- Salary: ₦9,856,248–₦11,255,100 gross per annum
- Application Deadline: 20th July, 2026
GAIN may close the application earlier if it receives a high volume of suitable applications.
About the Role
The Operations and Administrative Officer will support the GAIN Nigeria programme by ensuring that office operations run smoothly and administrative processes are completed accurately and on time.
The role will work closely with project teams, procurement, finance, state offices, the IT team, management, external suppliers, service providers, government officials, and other stakeholders.
The officer will also help maintain effective systems for payments, travel, procurement, office assets, records, facilities, and administrative reporting.
Key Responsibilities
Project Operations
- Serve as the focal point for project-related administrative and payment enquiries from implementing partners, service providers, and government officials.
- Facilitate approvals for programme payments relating to flights, accommodation, events, and other operational activities.
- Organise domestic and international travel, including flights, visa requirements, hotel accommodation, transportation, and meeting schedules.
- Work with relevant project officers to ensure that required operational support is provided.
- Coordinate with the Procurement Team to ensure that project-related procurement activities are initiated and completed on time.
- Support programme teams with administrative processes, documentation, logistics, and payment follow-up.
Administrative Support
- Work with the Security Manager to assess hotels and venues and ensure that facilities meet GAIN’s standards and provide value for money.
- Maintain an organised electronic filing system for operations, payments, procurement, and related documents.
- Identify operational and administrative gaps and support the delivery of training or corrective measures.
- Serve as the first point of contact for local service providers.
- Maintain clear and professional communication with vendors, suppliers, and other external stakeholders.
- Coordinate weekly country office meetings and support the preparation of minutes and action points.
- Draft letters, reports, contracts, correspondence, and other administrative documents.
- Support travel plans, claims, and administrative arrangements for country and global staff.
- Assist with the development and improvement of administrative and payment procedures.
Office Management
- Work with the IT Team to ensure that office systems function efficiently.
- Maintain paper and electronic filing systems that allow staff to access information easily.
- Safeguard and manage the office inventory and asset register.
- Ensure compliance with quality standards relating to office management, travel, administration, and record-keeping.
- Work with State Finance and Administrative Assistants to support effective operations across state offices.
- Coordinate office facilities, supplies, maintenance, and general administrative requirements.
Documentation and Payment Support
- Ensure that vendor documents are complete, accurate, properly approved, and supported by the required checklist.
- Review invoices, contracts, delivery notes, approvals, and other supporting documents.
- Follow up on outstanding payments and resolve documentation gaps promptly.
- File and retain records in line with GAIN’s internal procedures and audit requirements.
- Support procurement documentation, purchase orders, payment processing, and contract administration.
Key Working Relationships
The Operations and Administrative Officer will:
- Report to the Head of Operations.
- Work closely with staff in the Nigeria office.
- Collaborate with project, finance, procurement, IT, management, and state office teams.
- Engage with external suppliers, service providers, government officials, and partner organisations.
- Liaise with GAIN’s global teams when required.
Education Requirements
Applicants should have:
- A Bachelor’s degree in Business Administration, Accounting, or a related field.
- Professional certification in administrative management is desirable.
Experience Requirements
Applicants should have experience in:
- Programme operations and administrative support within a country office.
- Coordinating office administration and operational processes.
- Working with service providers, travel agencies, hotels, event planners, and other stakeholders.
- Processing payments and maintaining supporting documentation.
- Raising purchase orders and supporting procurement activities.
- Negotiating service contracts and ensuring value for money.
- Establishing and maintaining office administrative systems.
Previous experience in an NGO or donor-funded organisation is desirable.
Required Skills and Competencies
Applicants should demonstrate:
- Proficiency in Microsoft Word, Excel, PowerPoint, and other office applications.
- Strong organisational and time-management skills.
- Ability to manage several tasks and priorities at the same time.
- Excellent written and verbal communication skills.
- Strong attention to detail.
- Ability to maintain accurate records and documentation.
- Good stakeholder and vendor management skills.
- Ability to work collaboratively with different teams.
- Professionalism and the ability to work under pressure.
- Initiative, adaptability, and a proactive approach to work.
- Reliability, accountability, and a strong sense of responsibility.
- Ethical conduct, honesty, and discretion.
- Strong problem-solving and service-delivery skills.
Additional Requirements
Applicants should:
- Have the legal right to live and work in Nigeria.
- Be currently based within a reasonably commutable distance of Abuja.
- Be comfortable travelling for up to 20% of the role.
- Be able to comply with GAIN’s safeguarding, conduct, and conflict-of-interest requirements.
GAIN does not provide visa sponsorship or relocation support for this position.
What GAIN Offers
- Gross annual salary of ₦9,856,248–₦11,255,100, depending on experience.
- Flexible working hours through hybrid working opportunities.
- Professional development opportunities.
- A friendly and collaborative working environment.
- The opportunity to contribute to efforts aimed at reducing malnutrition and improving access to nutritious food.
Application Requirements
Applicants will be required to provide:
- An updated CV or résumé.
- A cover note outlining relevant experience and skills.
- A statement of no more than 300 words explaining why they are a strong candidate for the role, with reference to the person specification.
- Information about their current location, work eligibility, notice period, salary expectations, and relevant experience.
- Responses to GAIN’s safeguarding, values, conflict-of-interest, and recruitment declarations.
Apply Here
Deadline: 20th July, 2026